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Privacy Policy

Updated 3-16-12

Introduction
We take your privacy seriously, and have created this Privacy Policy to inform you of our collection, use and disclosure practices regarding information that we collect through the Accolo Cloud Recruiting Platform (the “Site”). This Privacy Policy applies only to data collected via the Site and does not apply to any other information or web site except those wholly owned and operated by Accolo, Inc. This Privacy Policy incorporates by reference the Terms of Use for the Site.

Like the Cloud itself, this Privacy Policy changes from time to time. Please review this Privacy Policy periodically as we may update it as business needs demand. Each time you visit the Site or provide us with information you are accepting the terms and conditions of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please immediately cease using the Site.

Overview
Our users’ privacy is important to us, and our policy is simple: we will not share personally identifiable information about you when you visit the Site unless you choose to have us do so. We don’t share your personal information with anyone except the hiring authority when you apply for a specific job. We don’t share your personal information with third parties for marketing purposes. This Privacy Policy does not describe information collection practices on other sites, including those linked to or from the Site. As is further detailed in our Terms of Use, please remember that account information is password-protected, and that keeping your password protected and confidential is your responsibility.

Types of Information We Collect
We receive and collect certain types of information when you interact with the Site. The server on which the Site is located collects and saves only the default information customarily logged by web server software. Such information may include the date and time of your visit, the originating IP address, the pages and images requested, and any information voluntarily provided during your visit. We may use this data for our own statistical analysis and site usage tracking, but if we do so it will be scrubbed of any information that could personally identify you.

We may aggregate user and client data, including personal information that may be input by job seekers or hiring personnel. This aggregated data will be used primarily for internal site analysis and to better serve our users. We may also use this aggregated data for statistical analysis, Site optimization, or the creation of derivative services. We reserve the right to use the results of this statistical analysis and aggregation for marketing or related purposes or to release this data to third parties or to use it for marketing or related purposes. In no event shall this aggregated information, whether maintained internally within Accolo or released to a third party, contain any personally identifying information pertaining to any specific user.

Credit Card Information
Accolo does not store credit card information. Credit card transactions are transmitted to a financial gateway, and we endeavor to protect the security of your payment information during transmission by using Secure Sockets Layer (SSL) technology.

A Word (or Two) About Cookies
We use cookies (unfortunately, not the chocolate variety) for the protection and convenience of our users. Cookies allow us to serve secure pages to our users without asking them to sign in repeatedly. If a user’s system is idle for more than a designated period of time, however, the cookie may expire, forcing the user to sign in again to continue their session. This prevents unauthorized access to your information while you are away from your computer. Accolo may store non-personally identifying information (such as jobs you have searched for or job postings you have listed) in a cookie that it places on your computer. We do this to provide you the best service possible based upon your interests as expressed through your Site preferences and use. Keep in mind that your Internet browsers should enable you to erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored. Please understand that some Accolo features or services may not function properly without cookies.
In addition, some of the employers who use our Site may place cookies on your computer through their job postings and may use such cookies to distinguish your web browser uniquely. Accolo is not responsible in any way for these third-party cookies or their use.

Information Collection for Job Posting/Searching
For job seekers: We collect your email address to send confirmation emails, notify you of jobs that may be of interest to you, follow up on a specific referral or application, and to help you with your job search. We will use your email address only in accordance with the preferences you indicate when logging into/enrolling in the Site. We also collect your personal information as you apply for jobs or post your resume using the Site. This information is collected in accordance with the preferences you indicate when logging into/enrolling in the Site. In the event you do not designate any preferences regarding your personal information, we will use it in accordance with Accolo’s default preferences. By applying for a job, you are specifically authorizing Accolo to release the information that you input into the Site to the hiring authority for that job. The information to be released may include your resume, contact information, your answers to the screening questions, video responses, work samples and anything else that you provide when applying. Please understand that when you choose to display or distribute personal information via the Site, that information may be collected and used by others.

Accolo may collect Equal Employment Opportunity (EEO) information when job seekers apply for jobs, and this information may be provided to the hiring company in aggregate form for purposes of meeting required government reporting. In no instance will this information, if provided, contain any personally-identifying information.
If you were referred to a job through Accolo’s referral feature, by default you authorize Accolo to update the person who referred you as you progress through the application and selection process. If you do not wish to have updates about your progress available to the person who referred you, simply send an email to support@accolo.com and request that the referral reference be removed from the application. Please note that this may also result in a notification to the referral that you requested that they not be updated.

For hiring members: By approving and launching a job, you are authorizing Accolo to communicate job-related information to members and outside resources to fill your job. If you choose to keep your company name confidential, Accolo will not disclose this information in its communications. You must specifically elect to keep your company name confidential.

For those referring others: By referring someone for a job, Accolo will disclose to that person that you referred them. Accolo will also disclose your name to the hiring company.
Accolo users and clients can manage their information and can opt-out of future communications through their personal console, through the main Web Site and within many of the system generated messages.

Legal Compliance
Although Accolo meets or exceeds the minimum privacy and data security requirements in compliance with applicable local, state, and federal regulations, including without limitation the Digital Millennium Copyright Act, the Electronic Communications Privacy Act, the Children’s Online Privacy Protection Act, the Fair Credit Reporting Act, the United States Department of Commerce Safe Harbor Principles, the Health Insurance Portability and Accountability Act, we cannot guarantee complete security.

Accolo may disclose information about its users and clients if required to do so by law or legal process or to law enforcement, or in the good faith belief that such disclosure is reasonably necessary to: respond to subpoenas, court orders, or other legal process; enforce contractual claims; respond to claims that the posting of any content on the Site violates any third-party rights; or protect the rights, property, or personal safety of Accolo, its users, or the general public.

Accolo may also legally obtain data that is in the public domain or through contractual agreements with third-parties. Accolo may use this legally-obtained data in accordance with this Privacy Policy.

Children’s Issues
The Site is not directed to children under thirteen (13) years of age, and children under that age must not use the Site or services offered on it to submit any individually identifiable information about themselves. If we learn children under the age of 13 have used or accessed the Site we will delete their information from the Site as quickly as possible. If you believe we might have any information from or about a child under 13, please contact us at feedback@accolo.com

Patent and Copyright
The materials found on the Site and processes within Accolo are protected by United States and other patent and copyright laws, except for works of the United States Government pursuant to 1 U.S.C. Section 105. The selection, arrangement and presentation of all materials (including information in the public domain), and the overall design of the Web Site are copyright (c) February 20, 2008, Accolo, Inc. Permission is granted to view and print materials from Accolo.com for the non-commercial purpose of viewing, reading and retaining for reference. Any other copying, distribution, retransmission or modification of information or materials on this site, whether in electronic or hard copy form, without the express prior written permission of Accolo, Inc., is strictly prohibited.

Trademarks
“Accolo”, “Fill Your Job, Not Your Inbox”, “Bright Papers” are trademarks or service marks of Accolo, Inc.

Business Transfers
In the event that Accolo is (or its assets are) acquired by another company, personal information and content you posted to the Site would be among those assets transferred to the acquirer. In the event of such an acquisition, the Privacy Policy in effect at the time would continue to apply to your information. We may also share personal information and content on the Site among our parent, subsidiary, and affiliated companies, to whom this Privacy Policy applies.

Indemnification
You agree to indemnify, defend and hold harmless the Site and its users or clients, officers, directors, employees, agents and the assigns of same, from and against any and all loss, costs, expenses (including reasonable attorneys’ fees and expenses), claims, damages and liabilities related to or associated with your use of the Site and any violation of this Privacy Policy or our Terms of Use.

Comments/Message Boards/Blogs/Forums
The Site contains comment sections and user forums (a.k.a. message boards/ blogs/ forums). We do not actively monitor these comments and the information on them is for entertainment purposes only. If we are alerted to something deemed in violation of this Privacy Policy or our Terms of Use in any way, we may delete it without notice in our discretion. Information posted on these message boards/blogs/forums must comply with our Terms of Use, including without limitation those provisions applying to third party information, copyright and trademark, and our rules of conduct. We use email validation on most of our message boards to reduce “comment spam.” These email addresses will not be shared with any third party.

Governing Law and Jurisdiction
This Privacy Policy shall be governed by and construed in accordance with the laws of the State of California.

Contact Information
Questions or comments regarding the Site should be sent by e-mail to feedback@accolo.com or by U.S. mail to 900 Larkspur Landing Circle, Suite 160, Larkspur, CA 94939.

Disclaimer (We’re Not Perfect)
While your privacy is our utmost concern, Accolo cannot ensure that all of your private communications and other personal information will never be disclosed in ways not anticipated by this Privacy Policy. We will do our best, but by using the Site, you agree that you assume all responsibility and risk for that use and information that you elect to post on the Site.

Your California Privacy Rights
California law permits its residents to request and receive information about a business’ disclosure of certain categories of personal information to other companies for their use in direct marketing. If you are a California resident and a Site user, you can request a copy of this information from Accolo by e-mail to feedback@accolo.com or by U.S. mail to 900 Larkspur Landing Circle, Suite 160, Larkspur, CA 94939. Please include appropriate contact information so that we may respond to your request.

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